Quarterly & Annual Reporting

Congratulations on receiving ARORP funding! Think of your application as a contract with ARORP. When you accept funding, you agree to complete what you proposed in your application. The reporting and evaluation team has two goals:

• • Collect quarterly data on the impact your project has made in abating the opioid epidemic.
  • See that you completed everything listed in your proposal.

ARORP Project Milestones

At the start of each project, ARORP will develop a set of quarterly milestones for your project. These are created based on the application you submitted. Usually, there are between 3-10 simple milestones per quarter. They are the bare minimum requirements you must complete to stay in compliance with ARORP funding. Your milestones also provide you with a project timeline and reporting due dates. 

What is included in your report?

• There are three main components to your reporting:
  • Update on Project Milestones – Each project will provide a short narrative (who, what, when, where, and why) on the progress of each milestone. For example, if your milestone was “Hire a peer” your update will be “Hired Jane Doe, a peer-in-training, on 1/1/25.” If you have a COPE, ORT, or HERO project, your milestones will be preloaded into Redcap. If you have a direct or general project, you will complete  this template and upload it into Redcap.
  • Annotated Budget – Each project, besides naloxone hero projects, will upload an annotated budget using this template. Naloxone hero projects will not submit an annotated budget. Keep track of all receipts as these will be requested at your projects annual review.
  • Project Impact Data – Each project will keep track of their impact’s impact, then submit that data through the Redcap forms provided. ARORP has specific metrics we would like each project to measure. Find which those metrics by looking at the Redcap forms your project will receive, and preview those forms below.

How will you submit your report?

• At the start of your project, you will receive a log-in to Redcap. Each quarter, you will sign in and complete your report. Watch the tutorial here: https://youtu.be/Dnve2oAjtj0

How often will you report?

Every project will submit quarterly reports to ARORP throughout the duration of their project or promissory note.  You will have a 15 day grace period at the end of the quarter to gather together your report. Due dates are also listed in the project milestones provided by ARORP. 

• Reporting Due Dates:
  • Quarter 1 covers data from January 1 – March 31. The Quarter 1 report is due April 15. 
  • Quarter 2 covers data from April 1 – June 30. The Quarter 2 report is due July 15. 
  • Quarter 3 covers data from July 1 – September 30. The Quarter 3 report is due October 15. 
  • Quarter 4 covers data from October 1 – December 31. The Quarter 4 report is due January 15. 

On Fridays from 10am to 12pm, ARORP will host pop-in “office hours” on Zoom to go through any reporting concerns. Email jspence@arorp.org for the link. Email arorpreporting@gmail.com at any time with reporting questions or concerns.